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Online Project Management Tools for Small Teams

Posted by admin on February - 5 - 2018

When it’s time to manage a project for a small team, whether for 2 or 10, what tool does one use? Smaller projects don’t typically need a hefty tool like Microsoft Project. And Microsoft excel is effective, however largely for project tracking.

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A tool that gives task management, due dates, reminders, and even team communication, all among a friendly interface, is a lot of economical. These on-line project management tools are ideal for things wherever simplicity is best, extra options are useful, and simple access is important.

  1. Trello

Moving onto the features, here is a list of the basics you can do with Trello:

Best for: Visual project management, multiple avenues of access, and in depth options.

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You have probably heard of Trello. And that’s as a result of it’s a well-liked and full-featured online project management tool whereas remaining easy to use at the same time.

Trello uses the Kanban technique that may be a visual way to manage projects. In an exceedingly shell, you utilize boards that contain lists and cards that represent all of the project items. Consult our article on the Kanban technique to be told additional.

Moving onto the options, here may be a list of the fundamentals you’ll do with Trello:

  • Set due dates and add reminders for tasks.
  • Create multiple boards with many lists and cards in each.
  • Set up and apply labels to organize cards.
  • Attach files from your computer or a service like Dropbox or Google Drive.
  • Add power-ups to integrate with other services.
  • Include members, comments, mentions, and checklists.
  • Use drag-and-drop to move items within the interface.

Trello offers further options that go well on the far side these basics. But again, the application is super simple to use and not over complicated.


Along with the online application, you’ll be able to use Trello on your mobile device, with browser extensions, and on your desktop. This makes it a good cross-platform tool for you and your team. Trello is offered for free, creating it ideal for small projects and groups. The paid plans supply extended options.

Download: Trello for Windows, Mac, Android, iOS

  1. MeisterTask

Best for: an alternate to Trello, visual project management, and cross-platform access.

It’s almost like Trello, MeisterTask may be a visual project management tool. You produce lists on your board (called a project) that contain cards for tasks and different things.

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With a completely customizable dashboard, you’ll use a background, colors, and icons to make a lovely look that’s helpful at a look. The location provides simple navigation and intuitive choices.

Along with this, here are just a few of the essential options of MeisterTask:

  • Create multiple projects with many lists and tasks in each.
  • Set due dates and assign tasks.
  • Set up and apply tags for organization.
  • “Watch” and “Like” specific cards.
  • Include comments and checklists.
  • Receive helpful notifications.
  • Attach files from your computer or a service like Dropbox or Google Drive.
  • Use drag-and-drop to move items within the interface.


Also, like Trello, MeisterTask is available for mobile devices and as a desktop application. You’ll be able to use the free plan for unlimited projects and members. However MeisterTask also offers paid plans for options like larger file sizes and multiple integration choices.

Download: MeisterTask for Windows, Mac, Android, iOS

  1. Podio

Best for: Workspace customization, team communication, and ease-of-use.

If you like a additional textual methodology of project management as critical a visible one, offer Podio a strive. This application uses workspaces for your team and projects. Among a space, you’ll be able to produce and look at tasks, check the calendar, and see all project activity during a tile format.

Podio includes an awesome App Market wherever you browse for functional or industry-related apps and packs. As an example, the Project Management apps embody those for conferences, deliverables, milestones, and timesheets. Once you add an app, or pack of them, you’ll be able to configure them to fit your desires.Online Project Management tool, Project Management Tool, Project Management Tool for Small Team, Free Online Management Tool, Free Online Management Tool for Small Teams, Trello, Podio, Wrike, MeisterTask, Freedcamp

This is a real standout feature of Podio as a result of it suggests that you’ll be able to customise it and its functions specifically as you would like.

Here may be a list of the essential Podio options. Simply keep in mind that every app you add has its own set of options on the far side these

  • Invite team members and control their access roles.
  • Create tasks with due dates, reminders, attachments, comments, and assignees.
  • Use reminders and recurring tasks.
  • Share links, files, and questions.
  • Turn comments into tasks.
  • Receive notifications of activity.
  • Have private chat conversations.
  • View full conversations in the workspace activity area with comments, likes, and mentions.

Along with the Podio website for simple access, you’ll be able to investigate the mobile apps for working on-the-go. Podio is out there without charge for 5 team members and 5 external members across your workspaces. For extra team members, you’ll be able to check out the paid plans.

Download: Podio for Android and iOS

  1. Wrike

Best for: Flexible project views, multiple projects and folders, and intensive task management.

Another nice online tool, like Podio, is Wrike. What’s interesting regarding Wrike, is that you just will read your projects in text-based or visual views, whichever works best for you. Choose between a List, Board, or Table view or use all 3 reckoning on what you would like to visualize. Wrike also provides a Timeline view of your project and tasks that sounds like a Gantt chart.

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Take a glance at these basic Wrike options to visualize if it’s right for you:

  • Invite team members and control the sharing options.
  • Create tasks with due dates, subtasks, attachments, dependencies, comments, and assignees.
  • Set priorities, duplicate tasks, or create recurring to-dos.
  • View a full activity stream with comments and attachments.
  • “Follow” tasks and use filters for those assigned to you.
  • Review your dashboard for your own tasks and items.
  • Import and export projects.


Different than the opposite online tools, Wrike may be a paid application. However you’ll presently check it out for free with a 14-day trial. Plus, both Android and iOS mobile apps are available on the market for free to remain on high of things where you go. Wrike conjointly provides a useful resource center with articles, videos, and case studies for your trade.

Download: Wrike for Android and iOS

  1. Freedcamp

Best for: Any size project, list and Kanban project views, and team collaboration.

If you favor to stay with a free on-line tool, an added wonderful choice is Freedcamp. This tool allows you to come upon multiple projects and tasks, use discussion boards, and share files in a very cooperative team surroundings. Plus, you’ll be able to simply switch between List and Kanban views.

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Freedcamp is spectacular with the amount of options it offers at no charge. So, here square measure some of the basics:

  • Invite team members and control their access.
  • Receive and filter notifications.
  • Create tasks with due dates, subtasks, attachments, priority, comments, and assignees.
  • Start, stop, or restart progress on tasks.
  • Switch between your dashboard, tasks board, widgets, and calendar with a click.
  • Add and access bookmarks and shortcuts.
  • Sort and filter your projects in both list and Kanban views.
  • Quickly add calendar events and start new discussions


Freecamp offers an excellent range of helpful options in its intuitive interface. Plus, the flexibility permits for management of most any size project. You and your team will access it on the online, Android, or iOS mobile device.

The free set up very well cowl most anything your small team would wish. However, if you wish larger file sizes, storage service integration, or data backups, you’ll be able to take a glance at the cheap paid plans too.

Download: Freedcamp for Android and iOS

 

These 5 online tools haven’t only the key options you wish for managing your project, however go somewhat on the far side the fundamentals in their own ways in which. For small project groups, less complicated is sometimes higher. And these wonderful tools will facilitate your project succeed.

 

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